From Scattered to Searchable - The Search Tool You Need In Confluence
If you've ever spent time scrolling, clicking, and digging through Confluence pages just to find one specific document, you know the pain. Confluence is great for storing knowledge, but when it comes to searching and managing your knowledge? That’s a different story.
Ask around and you’ll hear the same frustrations over and over again:
Why Does Searching in Confluence Feel So Bad?
The truth is, Confluence’s out-of-the-box search is basic.
Here are some of the core limitations that make Confluence search so frustrating:
- You can't easily tell if a page has what you're looking for (like diagrams, images, or markdown) unless you open it.
- Filters aren’t reusable - you have to recreate them every single time you search.
- Filters can’t be shared with your team, which means repeated effort and inconsistent results.
- There’s no ability to filter by something as basic as creation date.
- You can’t edit a page’s title, status, or metadata right from the search results.
All of this adds up to a clunky, time-wasting experience. Instead of empowering your team to manage and use your knowledge base, Confluence’s search ends up getting in the way.
But what if it didn’t have to be this way?
Imagine Confluence Search… Done Right
What if searching in Confluence felt more like working with files on your computer? Or navigating issues in Jira?
That’s exactly what we set out to build.
We took everything that was missing from Confluence search - and built the tool that technical writers, IT managers, marketers, and operations teams have all been asking for.
Our search tool brings power and flexibility to your Confluence workspace.
Advanced Filters and Deep Customization
Tired of endlessly scrolling through irrelevant results? With our tool, you can fine-tune your search using powerful filters.
From filtering by date, author, status, or even macros (like diagrams or tables), it’s all possible. And with variable column settings, you can choose what data is visible and customize your view:
Need even more control? Our search tool supports full CQL (Confluence Query Language), giving you the ability to get ultra-specific about what you want to find.
Use Cases Built Around Real Teams
Whether you’re in IT, marketing, or documentation, our tool is made for how real teams work.
🔍 Technical Writers & ITSM Managers
Want to quickly surface recently created documentation by a specific author? Done:
Looking for pages that contain key macros like diagrams, images, markdown or calendars? Easy:
Preview any page without opening it - just like a file preview on your desktop:
We even use the tool internally to manage our own documentation. For example, we filter for pages that are currently live on our website:
🧹 Knowledge Managers & Content Editors
Managing a sprawling knowledge base? Filter for pages that haven’t been updated in 6 months, a year, or even longer.
✍️ Copywriters & Marketing Teams
You can create filters just for your content - separating landing pages, social media posts, blog drafts, or campaign ideas.
Need to get approvals from a manager? No problem. Our tool plugs right into your approval workflow.
If you’re a manager you could set up your own dedicated view to instantly see what needs approval and you can sign off or reject right from the search dashboard.
No need to open each page individually or chase approvals via chat.
Save and Share Searches
Our tool comes with premade searches to get you started right away.
And when you build your own? You can save your searches and revisit them anytime—or share them with your team.
Embed Searches Right Into Confluence Pages
Here’s where it gets really cool. You can embed live search macros directly into your Confluence pages.
Let’s say you've created a page which will act as your marketing teams homepage. You can embed searches into the page and set it up like this:
- ✅ All our go-to-market plans
- 🚀 All current campaigns
- 🔁 Their current approval status
Here's how to embed a search macro:
No need to update it manually every time something changes. The search macro pulls in real-time updates - so your team always has the latest view, automatically.
If you're running a large Confluence instance, you know how painful it is to update the homepage every time a new page is created. Or how annoying it is to open each page just to check its status.
With live search tables, that’s all a thing of the past.
Try Our Search Tool For Free Today
Confluence should help you find knowledge, not hide it.
Try our Search tool for free today - and finally make your Confluence experience as powerful as it should be.
