Capable + Confluence for HR, Hiring & Training

Human Resources (HR) teams manage critical business functions, from recruitment to offboarding, employee development, and compliance. Capable for Confluence expands Confluence’s capabilities, offering HR departments tools for structured approvals, calendar-based scheduling, visual process mapping, and centralised document storage.

By integrating Capable’s suite of tools, HR teams can optimize hiring processes, improve employee engagement, ensure compliance, and streamline workflow approvals - all in one collaborative platform.

Recruitment & Onboarding: Streamlining Hiring Processes

Approval Workflows for Candidate Selection

Hiring the right talent requires multiple approvals, from screening to job offers. Capable’s workflows ensure structured candidate selection, clear documentation, and real-time notifications.

  • Real-Time Notifications: Job candidate profiles can be created as Confluence Pages, assigned to the Recruiter, sent to the Hiring Manager for approval, and tracked. Once approved, instant Slack and email alerts keep recruiters, hiring managers, and stakeholders updated—eliminating delays and ensuring everyone stays informed.

  • Approval Tracking Dashboard: Track approvals in a centralized view for faster hiring decisions. Filter by hiring manager or keyword to find candidate details quickly. Save searches for easy future access.

  • No More Email Chains: Traditional approval workflows create email threads, manual follow-ups, and outdated approvals across platforms. Capable keeps everything organized in Confluence for a smoother, more efficient process.

  • Clear Approval Requests: No more “Urgent” emails or struggling to stress approval importance. The Approval Banner adds a clear, professional page notification, prompting responses without confusion or pressure.

Onboarding Schedules with Integrated Calendars

A structured onboarding process ensures employee success and better ROI for hirers. Capable’s Calendar helps HR coordinate orientations, training, and probation reviews in Confluence.

  • Visualized Onboarding Timeline: Use Capable event macros to assign milestones like welcome sessions, IT setup, and first-week tasks, linking employees to each

  • Structured Review Process: Track and schedule employee reviews in Confluence with Capable’s Calendar. Assign Capable Event Macros to employee lists, creating calendar placeholders at page or space level.

  • Training Module Integration: Link calendar events to training materials. The centralized Calendar dashboard provides a fast summary of assigned pages and materials.

Employee Development & Performance Management

Visualizing Career Progression with Diagrams

Employees need clear career paths and development plans. Capable’s Diagrams for Confluence visually map career ladders, skill development, and mentorship programs.

  • Career Growth Maps: Create role progression diagrams with Capable’s Visual Diagram tool and Excalidraw integration.

  • Competency Matrices: Visualize required skills for promotions using Capable’s diagram editor with templates for bar charts, pie charts, and graphs.

  • Mentorship & Training Plans: Use flowcharts to structure mentorship programs.

Scheduling Training & Performance Reviews

Continuous learning and evaluations drive employee success. Capable’s Calendar helps HR schedule training, workshops, and performance reviews.

  • Company-Wide Training Calendar: Centralize all training initiatives.

  • Automated Reminders: Notify employees and managers of deadlines.

  • Feedback Collection Integration: Link performance reviews with approval workflows.

Policy Management & Compliance

Approval Processes for Policy Updates

HR policies require version control and structured approvals. Capable ensures updates are reviewed before implementation.

  • Policy Review Cycles: Set recurring approvals and expiration dates to maintain compliance.

  • Multi-Stakeholder Approvals: Involve HR, legal, and leadership teams with threshold-based approvals.

  • Version History & Audit Logs: Track policy changes for audits, ensuring full accountability.

Centralized Repository for Compliance Documents

Capable’s Image & Document Storage simplifies HR document management.

  • Secure Storage: Upload compliance documents with access controls.

  • Tagging & Categorization: Organize policies, handbooks, and agreements.

  • Searchable Archive: Quickly locate policies with metadata filters.

Employee Engagement & Communication

Visual Announcements & HR Newsletters

Internal communication is critical for employee engagement. Capable’s Image Library & Unsplash Integration allows HR teams to create visually engaging announcements.

  • High-Quality Visual Content: Access over 5 million stock images directly within Confluence.

  • Branded Internal Communication: Maintain consistency with pre-approved company images.

  • Embedded Images in Confluence Pages: Enhance HR newsletters, announcements, and event pages.


Event Planning & Employee Engagement

Company culture thrives on employee events. Capable’s Calendar helps HR plan town halls, team-building activities, and employee wellness programs.

  • Event Scheduling & RSVP Tracking: Manage employee participation in company events.

  • Recurring Employee Engagement Events: Set up automated scheduling for weekly or monthly initiatives.

  • Integration with Approval Workflows: Streamline approvals for budget allocations or vendor contracts.

Offboarding & Succession Planning

Structured Off-boarding Checklists & Approvals

Employee exits require careful handling to ensure compliance and smooth transitions. Capable’s Approval Workflows & Task Automation enable structured offboarding.

  • Standardized Exit Checklists: Ensure IT deactivation, equipment return, and final payroll processing are completed.

  • Knowledge Transfer Documentation: Maintain institutional knowledge with structured handover templates.

  • Audit-Ready Compliance Records: Track completion of offboarding tasks and approvals.

Visual Succession Planning with Diagrams

Preparing for leadership transitions is essential for business continuity. Capable’s Diagramming Tools help HR teams visualize succession plans and leadership pipelines.

  • Org Charts for Future Planning: Map out potential successors for key roles.

  • Skill Gap Analysis: Identify training needs for high-potential employees.

  • Collaborative Review Process: Involve leadership in structured succession planning.

In summary, Capable for HR transforms Confluence into a comprehensive HR management hub, equipping teams with structured tools for recruitment, employee development, and compliance—without leaving their collaboration platform.

By leveraging approval workflows, integrated calendars, advanced diagramming tools, and centralized document storage, HR teams can streamline decision-making, enhance career planning, and improve engagement. The result is a more efficient, transparent HR process where policies, events, and employee initiatives are seamlessly managed in one place.

With Capable for Confluence, HR departments get the best of both worlds - the flexibility of Confluence for collaboration and the specialised capabilities of an HR management system, all in one place